Petty Cash Records
A petty cash voucher describes what was bought with petty cash, when it was bought, and the column in the Expenditure Ledger the purchase will be recorded against.
The Canteen Manager should keep a petty cash float – separate from the daily takings drawer – in a secure area in the canteen and be responsible for the handling of the petty cash. This ensures that the daily takings are not dipped into for canteen purchases. Keep enough money in the petty cash float to cover unexpected purchases.
Attach the receipt to the Petty Cash Voucher and store all the vouchers locked away with the petty cash.
Cash a cheque to reimburse the petty cash when the money is low. Complete a cheque voucher for this cheque just as you would for any other cheque.
The petty cash record template below should be used to calculate and record the reimbursement of the petty cash float. Fill it in whenever the petty cash is getting low and a cheque must be cashed to replenish it.
Download a Petty Cash Record template here and a Voucher Template here
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