Healthy Kids School Canteen Association

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Profit and Loss Statement

This record shows the canteen’s net profit over the term. The Profit and Loss template below should be completed after completing the Term Trading Statement (See Term Trading Statement Fact Sheet).

When completing the Profit and Loss Statement refer to the corresponding numbers below:

1. Gross profit from the trading statement - Copy the canteen’s gross profit for the term from the Term Trading Statement.
2. Other income - Write in any income the canteen received during the term that was not from the sale of goods (eg bank interest). You get this from your Income Ledger.
3. Total overheads (paid) - Write in the total of all overhead expenses the canteen incurred during the term and which it has paid. You get these from the overheads section of your Expenditure Ledger.
4. Total overheads (unpaid) - Write in the total of all overhead expenses the canteen incurred during the term and which it has not yet paid. You get these from the Outstanding Income and Expenditure Record. If the canteen has no unpaid accounts, this is zero.
5. Total overheads - Calculate the canteen’s total overheads for the term. This is (3) + (4): the sum of the paid and unpaid overheads expenditure.
6. Net profit - Calculate the canteen’s total profit for the term. This is (1) + (2) – (5): gross profit plus non-trading income minus total overheads.
7. Donations to the school - Write in the total amount the canteen is giving to the school this term.
8. Total Net profit - Calculate the total net profit the canteen has made during the term, which can be kept for its own operations. This is (6) – (7): the net profit minus the donation to the school.

Download the Profit and Loss Statement template here

Source: Management $ense, Food Sense, 1997.